The Crestview Club Corp.
New Providence, New Jersey
ARTICLE I. MEETINGS
Section 1. Any and all meetings of the members and Board of Trustees of this Corporation will be held within the County of Union and the State of New Jersey at a place designated by the Board of Trustees.
Section 2. After the year 1976, an Annual Meeting of the voting membership shall be held in each year during the month of January at a time to be selected by the President, one of the purposes of which shall be the election of a Board of Trustees. At least ten (10) days prior to the date fixed pursuant to the preceding sentence, written notice of the time and place of such meeting shall be mailed to the voting members.
Section 3. A special meeting of the membership may be called at any time by the President, by a majority of the Board of Trustees or upon the written request of not less that fifty (50) voting members. The notice of such special meeting shall set forth the time, place and purpose of such meeting and shall be mailed at least three (3) days prior to such meeting. No business not mentioned in the notice shall be transacted at such meeting.
Section 4. All notices required to be given by any provision of these by-laws shall state the authority pursuant to which they are issued and shall bear the written stamped, typed or printed signature of the Secretary. Every notice shall be deemed duly served when same had been deposited in the United States mail with postage fully prepaid, plainly addressed to the voting member at his, hers or their last address appearing on the membership record of the Corporation.
ARTICLE II. QUORUM
Section 1. Presence in person or by proxy on one-third (1/3) of the voting members of the Corporation shall constitute a quorum at any meeting of the members.
Section 2. A majority of the Board of Trustees shall constitute a quorum.
Section 3. For Annual Meetings of the voting membership taking place after the year 2011, notice of the meeting will occur as indicated in Article I. MEETINGS, Section 2. Actual Proxy cards will be mailed at the Board’s annual discretion to members to solicit a quorum for voting. Alternatively or additionally, the Board may solicit a quorum by an email transmission to members or by a posting on the [Club’s] website. Members may cast their vote by sending an email, written note, or completed Proxy card (if applicable) to the email or physical (as applicable) address indicated in the notice, by the date therein indicated. If a member does not cast a vote as described herein, it will be the responsibility of the Board, through a majority vote of the Trustees, to vote at the Annual Meeting on behalf of the member.
ARTICLE III. VOTING, ELECTIONS & PROXIES
Section 1. The only parties eligible to vote are voting members as defined in Article V.A., Section 2.
Section 2. No proxy shall be deemed operative unless and until signed by the member and filed with the Secretary of the Corporation, with the exception of the Annual Meeting held in January of each year, as indicated in Article II, Section 3.
(a) There shall be a Nominating Committee to be composed of five (5) members of the Club. Three (3) members of the Committee shall be elected by the membership at the Annual Meeting of the Corporation’; the other two (2) shall be elected by the Board of Trustees from among the Trustees whose terms of office shall not expire at the ensuring Annual Meeting of the Corporation, except that the Board of Trustees shall appoint all members of the first (1956) Committee. A vacancy occurring among the three (3) members chosen by the membership shall be filled by the remaining members or members so chosen. A vacancy occurring among the two (2) members chosen by the Trustees shall be filled by the Trustees.
(b) The Nominating Committee shall nominate:
- the candidate for vacancies on the Board of Trustees to be filled at the Annual Meeting;
- three (3) candidates for the next year’s Nominating Committee; and
- a candidate for Auditor who shall be responsible for conducting an audit of the financial records of the Corporation and shall submit a report of that auditor at the next Annual Meeting.
The Nominating Committee shall report such nominations to the Secretary on or before November 1. The Secretary shall cause such nominations to be mailed to the membership with the notice of the Annual Meeting. Said notice shall be in writing, as provided in Article 1, Section 4.
Section 2. Independent nominations of candidates for the Board of Trustees for election at the Annual Meeting may be made by written petition signed by at least twenty-five (25) members and delivered to the Secretary on or before November 1, immediately preceding the Annual Meeting. The Secretary shall give full notice of such nominations to members entitled to vote by causing such nominations to be mailed to the membership with the notice of the Annual Meeting. Said notice shall be in writing as provided by Article 1, Section 4.
ARTICLE IV. BOARD OF TRUSTEES
Section 1. The business, property and affairs of this Corporation shall be managed by the Board of Trustees composed of nine (9) persons who shall be members of this Corporation. Each Trustee shall hold office for the term for which he or she is elected and until his or her successor is elected and qualified.
Section 2. At the first Annual meeting of the membership in 1956, the members of the Board of Trustees shall be divided into three (3) classes of three members each. The members of the first class shall hold office for a term of one year; the members of the second class shall hold office for a term of two years; and the members of the third class shall hold office for a term of three years.
At all annual elections thereafter, three trustees shall be elected by the membership for a term of three years to succeed the three trustees whose terms then expire; provided that nothing herein shall be construed to prevent the elections of a trustee to succeed himself or herself, except that the term of office of an incumbent trustee shall be limited to two successive elected terms of three years.
Section 3. Vacancies in the Board of Trustees shall be filled by the remaining trustees. Each person so elected to fill a vacancy shall remain a trustee until his or her successor has been elected by the members at their next annual meeting or at any special meeting duly called for that purpose and held prior thereto.
Section 4. If and when the trustees shall severally or collectively consent in writing to any action to be taken by the Corporation, such action shall as valid corporate action as though it had been authorized at a meeting of the Board of Trustees.
Section 5. At the first meeting of the Board of Trustees following the annual meeting of the membership, the Board of Trustees shall:
a) Elect a President, Vice-President in charge of Operations and a Vice-President in charge of Facilities for the ensuing year. Each of these officers shall be members of the Board of Trustees.
b) Appoint a Secretary and a Treasurer for the ensuing year. Theses officers shall be members of the Corporation.
c) If it is deemed necessary, appoint an Assistant to the Treasurer, and an Assistant to the Secretary. Each of these officers shall be members of the Corporation.
Section 6. The Board of Trustees shall have the power to appoint such other officers and agents as the Board may deem necessary or desirable for transaction f the business of the Corporation.
Section 7. Any officer or agent may be removed by the Board of Trustees whenever, in the judgment of the Board, the best interest of the Corporation will be served thereby.
Section 8. Any trustee may be removed if good cause is shown by a majority affirmative vote of all remaining trustees. Any trustee may be removed by a two-thirds (2/3) vote of the entire membership at a special meeting called pursuant to these by-laws.
Section 9. The President, Vice President in charge of Operations and the Vice President in charge of Facilities shall constitute an Executive Committee who, to the extent authorized by resolution of the Board of Trustees, shall exercise the authority of the Board of Trustees in the management of the Corporation between meetings of the Board.
Section 10. The Board shall have authority to fix the compensation of all employees of the Corporation. All trustees and elected officers shall serve without compensation, other than reasonable and necessary expenses incurred in the business of the Corporation.
ARTICLE V. OFFICERS
Section 1. The President shall be selected by, and from the membership of, the Board of Trustees. He or she shall be the chief executive officer of the Corporation, shall preside over all meetings of the Board of Trustees and of members and shall have the right to vote on all matters. The President shall have general and active management of the business of the Corporation and shall see all orders and resolutions of the Board are carried into effect. He or she shall be ex officio a member of all standing committees and shall have the general powers and duties of supervision and management usually vested in the office of president of the Corporation. The President shall have the authority to appoint the members of the committee authorized by the Board of Trustees, subject to confirmation of the Board.
Section 2. The Vice President in charge of Operations, in the absence or disability of the President, shall act in his or her stead. He or she shall, under the direction of the President, attend to all financial, business and operating matters of the Corporation.
Section 3. The Vice President in charge of Facilities shall, under the direction of the President, attend to all matters concerning maintenance, repair and extension of all physical facilities of the Corporation.
Section 4. The Secretary shall attend all meetings of the members and of the Board of Trustees, and of the Executive Committee, and shall preserve in books of the Corporation true minutes of the proceedings of all such meetings. He or she shall give all notices required by statute, by law or resolution. He or she shall perform such other duties as may be delegated to him or her by the Board of Trustees or by the Executive Committee.
Section 5. The Treasurer shall have custody of all corporate funds and securities and shall keep in books belonging to the Corporation full and accurate accounts of all receipts, and disbursements; he or she shall deposit all monies, securities, and other valuable effects in the name of the Corporation, in such depositories as may be designated for that purpose by the Board of Trustees. The Treasurer shall disburse funds of the Corporation as may be ordered by the Board, taking proper voucher for such disbursements, and shall render to the President and the Board of Trustees at the regular meetings of the Board, and whenever requested by them, an account of all transactions as Treasurer and of the financial condition of the Corporation. If required by the Board, he or she shall deliver to the President of the Corporation, and shall keep in force, a bond in form, amount and with a surety or sureties satisfactory to the Board, conditioned for faithful performance of the duties of the office, and for restoration o the Corporation in case his or her death, resignation, retirement or removal from office, of all books, papers, vouchers, money and property of whatever kind in his or her possession or under his or her control belonging to the Corporation.
ARTICLE V. A. MEMBERS
Section 1. Membership in this club shall consist of family units within which there shall be the following classes of member:
- Regular Voting
- Senior Voting
The voting membership shall consist of a maximum of 380 members. Of these, a maximum of 270 are to e regular voting members and a maximum of 100 are to be senior voting members and a maximum m of 10 are to be single members. Once the maximum has been reached, admission to the Senior category and Single category would be limited to the filling of vacancies and priority would be based upon the date of application to the Board of Trustees.
(a) Regular Voting Member. All members of a family, including unmarried children under the age of twenty-one years, shall be considered as a single voting member. Each family unit should designate one individual to cast the vote for that unit.
(b) Senior Voting Member. Available to all active members who fill the following requirements:
- Five consecutive years as an active member as of September 1 of the calendar year (as per date of bond).
- No children under the age of 16.
- Will pay at a rate set annually by the Board of Trustees.
(c) Emeritus. Available only to those member families one or more members of whom shall have served six (6) full years on the Board of Trustees. Such Emeritus members will pay dues at fifty percent (50%) of prevailing rate. Such member shall not count against the maximum membership total of 380 members. An Emeritus member shall have the same voting privileges as the Regular voting member, described above in Section 2.(a) Regular Voting Member.
(d) Single Member. Available to any individual adult (21 years of age or older) in lieu of a family membership. There are no guest privileges with this membership. Limited to ten (10) individuals in any one year.
Section 3. Associate Member. Available to any person in the household of an active member for an extended time.
Section 4. Special Member. Special members may be approved by the Board of Trustees for a fixed and limited period.
(a) Board of Trustees at their first meeting after the Annual Meeting shall appoint from outside their own number at least five (5) members of the Club who shall constitute a Membership Committee for the ensuing year. It shall be the duty of this Committee to meet from time to time to consider applications for membership in the Club and to recommend to the Board of Trustees suitable applicants. Candidates for membership shall be personally known and commended by a least three (3) members.
(b) The name of each applicant recommended by the Membership Committee shall be posted on the bulletin board of the Club for at least 30 days or circulated to the membership at least 30 days prior to approval by the Board of Trustees.
(c) The Board of Trustees shall vote upon the admission to the Club of each applicant recommended by the Membership Committee at their first meeting after the prescribed posting interval. Membership shall be conferred only to those applicants who shall be approved by a majority of the Board of Trustees. The vote of the Board shall be by secret ballot.
Section 6. Any member of the Club may withdraw at any time subject to the provisions of Article VIII A. There shall be no refund of the current year’s dues after April 1 of each year.
Section 7. Any member may be removed from membership by a majority vote of the members present at any Annual Meeting or at any special meeting of the members called for that purpose, for conduct deemed to be prejudicial to this Corporation, provided that such member shall first have been served with written notice of the accusations against him or her, and shall have been given an opportunity to produce witnesses, if any, and to be heard, at the meeting at which such a vote is taken. However, members delinquent in the payment of dues for a period of sixty (60) days shall be subject to removal from membership by action of the Board of Trustees.
ARTICLE VI. EXECUTION OF INSTRUMENTS
Section 1. All checks, drafts, and orders for payment of money shall be signed in the name of the Corporation and shall be countersigned by such officers or agents as the Board of Trustees shall be from time to time designating for that purpose.
Section 2. When the execution of any contract, conveyance or other instrument has been authorized without specification of the executing officers, the President, or any Vice President, and Secretary may execute the same in the name and on behalf of this Corporation. The Board of Trustees shall have power to designate the officers and agents who shall have authority to execute any instruments on behalf of this Corporation.
Section 3. The Board of Trustees shall have the authority to approve a bank or banks or trust company in which the cash funds of the Corporation shall be deposited.
ARTICLE VII. POWER OF BOARD TO BORROW MONEY
The Board of Trustees shall have full power to borrow money not in excess of two hundred thousand dollars ($200,000) whenever at the discretion of the Board the exercise of said power is required in the general interest of this Corporation. This borrowing power shall be in addition to and not limited by the provisions of Article VIII A. BONDS, governing the issuing of bonds b the Corporation.
ARTICLE VIII. DUES AND ASSESSMENT
(a) The Board of Trustees shall have the power to establish annual dues and the initiation fees for each class of membership. The Board shall also have the authority to establish fees and other charges for non-members, guests, and other persons who may use the facilities of the Corporation.
(b) After the year 1976, all dues shall be due and payable by March 1 of each year.
(c) No dues nor part thereof shall be refunded in the event that pool operations are required to be suspended for any reason for any period.
Section 2. No assessment shall be levied against the members of this Corporation until such assessment shall have been submitted to and approved by a majority of the entire membership at the Annual Meeting of the Corporation or at a regularly called special meeting of the Corporation with due notice thereof.
Section 3. All fees and other charges mentioned herein are exclusive of taxes imposed by the Federal, State and other Government bodies and agencies.
ARTICLE VIII. A. BONDS
Section 1. The Corporation will be financed b the issuance of up to four hundred (400) non-interest bearing bonds with a par value of five hundred ($500) each. No bondholders shall have the right to sell or transfer his bond other that as provided in the next following paragraph.
Section 2. Any person(s) desiring to sell their bond shall first tender it to the Corporation for redemption at not exceeding book value. Should the Corporation decline to purchase said bond within ninety (90) days, the bondholder may then transfer the same to any person.
Section 3. Mere ownership of a bond shall not entitle a bondholder to membership in the Corporation, and all memberships are subject to the requirements set forth in Article VA.
Section 4. Upon resignation from the Corporation, the resigning member shall surrender to the Corporation Secretary all outstanding Crestview bonds in the member’s possession. Failure to tender the bond or bonds or a written affidavit concerning a lost bond within one year will of resignation will result in a forfeiture of its face value.
Section 5. A leave of absence from the Club is available to those members who, due to business reasons, are required to relocate from their principal residence. The leave must be for a period of at least one year and no more than three years. The Member granted the leave shall be required to retain his bond for the leave period. No initiation fee shall be paid by such Member upon the Member’s return from the leave period. In the event a Member’s leave of absence extends beyond the permitted leave period, the Member shall be considered to have resigned from the Club and the provisions of Section 4 of this Article apply.
ARTICLE IX. AMENDMENT OF CERTIFICATE OF INCORPORATION OR BY-LAWS
The Certificate of Incorporation or the by-laws may be amended, altered, changed, added to or repealed by the affirmative vote of two-thirds (2/3) of the membership voting at any regular or special meeting of the members if notice of the proposed amendment, alteration, change, addition or repeal be contained in the notice of the meeting which shall be mailed at least ten (10) days before the date of such meeting in accordance with the provisions of Article 1, Section 4. provided, however, that no change of the date for the Annual Meeting at which such changes are to be considered shall be made within thirty (30) days next before the day on which such meeting is to be held, unless consented to in writing, or by a resolution adopted at a meeting, by all members entitled to vote at the Annual Meeting.
ARTICLE X. INDEMNIFICATIONS
(a) The Corporation, to the fullest extent permitted by the New Jersey Nonprofit Corporation Law, shall indemnify any present or former Trustee, officer, employee or agent of the Corporation or the personal representatives thereof, made or threatened to be made a party in any civil or criminal action or proceeding by reason of the fact that such Trustee, officer, employee or agent or his or her testator or intestate, is or was a Trustee, officer, employee or agent of the Corporation or, at the request of the Corporation, served any other organization, entity, or other enterprise in any capacity, if (i) the Trustee, officer, employee or agent acted in good faith and in a manner which the agent reasonably believed to be in or not opposed to the best interests of the Corporation; and (ii) with respect to any criminal proceeding, the Trustee, officer, employee or agent had no reasonable cause to believe the conduct was unlawful.
(b) All such indemnified costs and expenses incurred shall be advanced by the Corporation pending the final disposition of such action or proceeding if authorized by the Board of Trustees; provided however, that no indemnification shall be made if a judgment or other final adjudication adverse to the Trustee, office, employee or agent establishes that his acts or omissions (i) were in breach of his duty of loyalty to the Corporation, (ii) were not in good faith or involved a knowing violation of law, or (iii) resulted in receipt by the corporate agent of an improper personal benefit.
(c) Indemnification under this Article X shall be made only as authorized by a majority vote of disinterested Trustees or, if such a quorum is not obtainable, by independent legal counsel in a written opinion. No indemnification shall be made if such indemnification would be inconsistent with the provision of these by-laws, a resolution of the Corporation’s members of Board of Trustees or other proper corporation action, as any such of the foregoing may be in effect at the time of the accrual of the alleged cause of action asserted in the threatened or pending action or proceeding, which prohibits or otherwise limits such indemnification.
Section 2. The Board of Trustees shall have the power to purchase and maintain insurance to indemnify the Corporation, its members, Trustees, officers, employees and agents of the Corporation, and other persons otherwise entitled to indemnification, to the full extent and in such circumstances as is permitted under the New Jersey Nonprofit Corporation Law.
REVISION DATE: JANUARY 15, 2011
Rules & Regulations
Guests & Fees
- Member families shall have ten guest privileges per week including Sunday and holidays. A guest privilege consists of a day’s admission to the Club. There is a limit of five guests per member family per day.
- Guests must be accompanied by a member. Guests under the age of thirteen must be accompanied by an adult member.
- Guest fees are $10. A “Ten Pass”, good anytime during the current season, is $90.
- Conduct of guests is the direct responsibility of the sponsoring member. All nonmembers who enter the club premises are considered guests and must be signed in. Spectators to inter-club events are exempt from this rule.
General Operation, Pool & Open Areas
- Please respect the staff and each other. Parents are requested to caution their children to observe all instructions of the Club Manager and other employees.
- We are testing out a new sign-in procedure and badges will not be issued this year. Every family member will be required to stop by the front office daily to sign-in.
- Drive slowly on the approach road and parking area. Observe the “One Way” signs. Please respect our neighbors and do not use their private property for entering Club premises. Park bicycles in the rack provided.
- All activities shall be regulated so that no activity creates a public nuisance. Abusive language will not be tolerated.
- No running, pushing, wrestling in or about the pool area.
- All bathers must shower initially upon entering the pool and after physical activities or application of suntan lotions.
- Admission may be refused by management to anyone with colds, coughs, inflamed eye infections, wearing bandages or any other condition affecting health and safety of others.
- Dress shall conform to standards of good taste. Proper swimwear only shall be worn in the pool. Infants and children who are not toilet trained must wear a diaper and rubber pants. Disposable diapers alone are not sufficient.
- Cans and plastic bottles of beverages of water, juices and soft drinks may be consumed in the pool area. Other beverages can also be discreetly consumed inside the pool area, after 3 pm, as long as they are in nondescript, nonbreakable cups. Members will be expected to respect their fellow members with their consumption and with their disposal of their beverages.
- No glass containers inside the fenced areas or the bathhouse.
- Chewing gum is not allowed in the pool or on the concrete aprons surrounding the pool.
- No smoking in pool area. Please refrain from smoking in the picnic and pavillion area.
- Office facilities are for staff personnel only. Do not enter except by express invitation of Adult Staff. The office telephone is for incoming calls only.
- No pets are allowed on Club property.
- Children under 10 years must be supervised within the fenced pool area (see chart below). The supervising person is directly responsible for children using the kiddie pool or the concrete aprons around the pool since these areas are potentially the most dangerous for accidents. Guards are responsible to keep the main pool under constant surveillance and must not be relied upon to supervise young children in the kiddie pool and on the aprons.
- Children under 5 years must be accompanied by an adult or baby-sitter into the bathhouse.
- Any equipment or water paraphernalia must be reported and approved for use by Club management before entering the fenced pool area. Inflated boats, floats, rafts, etc. are not permitted in any pool area except on Raft Nights.
- All persons using Club facilities do so at their own risk. The Club will not be responsible for any accident or injury in connection with such use.
- The Club will not be responsible for loss or damage to personal property. Please do not bring valuables to the Club.
- The pool may be closed at any time for maintenance, operations, health conditions, weather or any other reason deemed sufficient by management or the Board of Trustees.
- Any failure to comply with these rules and regulations shall be considered cause for immediate suspension of pool privileges for the offending person for a period of one to seven days, to be determined by the Club Manager and can be considered sufficient cause for membership suspension.
- Checks or cash shall not be presented at the office for payment of fees or purchases. Members will be billed periodically for all charges. Payment is due within ten days of receipt of statement. A service charge may be added if re-billing is necessary.
- In accordance with By-Laws-Article V, A. Members, Section 7: If a member is in arrears 60 days or more and has not requested and received an acceptable schedule of payment to meet his/her financial obligations, such membership may be suspended and a new member taken in his/her place. Outstanding charges will be deducted from the bond when refunded. If a member who has been suspended for non-payment of Club dues and/or fees asks to be reinstated, the member, if reinstated, must pay $200 in addition to the full amount of club obligations owing, including accrued late charges.
- These rules and regulations may be revised or additional rules established at any time by the Board of Trustees. Complaints must be in writing, signed and mailed to the Board of Trustees at the Club mailing address.
- Use of the all purpose court for tennis practice shall be limited to those times when it is not in use for basketball. Tennis backboard users shall relinquish the court to those wishing to play basketball.
|Summary of Pool and Guest Privileges|
|0-9||Requires supervision by adult 18 or older in pool area; age 14 and up if parent is on premises.||Guests under age of 13 require adult supervision|
|10-12||If pass swim test, may swim without adult supervision||Guests under age of 13 require adult supervision|
|13-17||Can swim without supervision.||May bring guests; guests under age of 13 require adult supervision|
|18 & up||Can supervise children||May bring guests|
|Age is determined by the calendar year of birth, e.g., children born in 2000 will be considered ten for the summer of 2010.|
The hard surface tennis courts will be available for use all year providing the surface conditions and the weather permit. All members who use the courts when the pool and/or the tennis courts are not supervised must purchase a key.
- Under normal circumstances, at least three courts will be available for general play. A tennis calendar will be posted at the Club to keep the membership informed about activities that restrict court use. Such events include: Round Robins, Team Play, Men’s, Women’s or Youth “Opens”; lessons and Club championships.
- Court #3 will be reserved during certain weekday hours for lessons given by the tennis staff. Club members should sign up for lessons with the Head Tennis Pro.
- HarTru court maintenance will normally take place between 11:00 a.m. and 1:00 p.m. and may require stoppage of play.
- Just as swim wear is required for swimming, proper tennis attire is required for tennis. Swimsuits, jeans, cutoffs, running shorts, and jams are NOT permitted. Shirts without collars are NOT proper tennis attire for men. Shoes must be proper tennis shoes without suction cups, heels, or sharp edges.Running shoes are not permitted on the tennis courts.
- The requirement for proper tennis attire applies only during the pool season. The rule for tennis shoes applies at all times.
General Rules of Conduct
- General rules of conduct that apply to the pool apply to the tennis courts.
- Members are required sign in at the front office.
- Guests must be playing with at least one member to use a court. On weekends and holidays during the regular season, guest playing privileges are limited to one guest per adult member on the court. During non‑holiday weekdays when the Club is open, the “out of season” guest rules apply (See Rule 6C).
- Members and guests, after playing tennis, are expected to change to swim attire and shower before using the pool.
- Players under the age of 8 are not permitted on the courts unless accompanied by, and under the supervision of, an adult member.
- Members are responsible for the proper disposal of tennis cans, tennis can lids and other trash.
- No play equipment of any type other than tennis racquets and tennis balls may be brought on the court. Skates, skateboards, bicycles, or other vehicles are not permitted on the courts.
- Please avoid crossing the courts or passing behind the court of other players while the ball is in play.
- Children not engaged in playing tennis are not permitted on the courts at any time.
- When courts are fully occupied, play should be limited to a maximum of six balls per court.
- The Manager and/or the tennis supervisor has the authority to terminate the play of all members who clearly violate the letter or spirit of the Club tennis rules.
- Members of the Tennis Committee are expected to assist in interpretation and enforcement of the Club tennis rules.
- Members are asked to show restraint and respect the rights of other members by not monopolizing the courts. Any questions or problems should be brought to the attention of the Club Manager, the Head Tennis Pro, or the Tennis Trustee.
- On weekends and holidays during the regular season a tennis supervisor will establish playing priority. At all other times players waiting to play should place a racquet in the players waiting rack in waiting order. The member whose racquet is at the head of the rack is entitled to the use of the first free court. Should this person not be available, the racquet will be removed from the rack. Players waiting to play should be in the close vicinity of the courts.
- All members, including juniors, have equal rights to the courts after 5 p.m. Monday through Friday. At other times, members 16 years of age or over have priority and may ask players under 16 to vacate a court (unless playing with older players) if all are in use.
- The priority of play on HarTru courts is: 1. Matches with other tennis clubs, 2. Mixed doubles scheduled parties, 3. Women’s open tennis (Tuesday’s 9:00 a.m.–noon), 4. Men’s open tennis (Sunday’s 8:00–10:00 a.m.) except one court prioritized for women wishing to play, 5. Club tournament matches, 6. All other players.
Playing Time Limits
- Play is limited to 60 minutes for singles and 90 minutes for doubles unless a club‑sponsored activity is in progress. The time limit includes any warm‑up period. The following are exceptions or clarifications. When the courts are not supervised players are not to extend their time by only starting to keep track when members are waiting. When the courts are supervised players must leave the courts and complete a new reservation form when the time limitation has been reached. A player may not be on the court and, at the same time, have a completed reservation form to play again, even if it is with players who are not presently on the court.
- The 60 and 90 minute limits apply by type of court regardless of whether a court of a different type is available. For example, if players are waiting to use HarTru courts, those players on HarTru courts must abide by the 60 and 90 minute time limits even if a hard court is available.
Special Rules When the Club is Not Open
- Members are expected to purchase a tennis key at the office if they play before 9 a.m. on weekdays and 8 a.m. on weekends during the pool season. During the off‑season, contact the Tennis Trustee.
- Do not loan keys to non-members.
- No guests are permitted unless accompanied by and playing with a club member on the same court. A member is entitled to a maximum of three guests.
- Any member playing without a key may be asked to leave.
- When leaving the courts, be sure to lock the gate. Please do not park in area near tennis courts. Access to tennis should be at main club entrance. If playing when pool is closed, please park at lower lot and walk down pathway.
- Please sweep HarTru courts after play.
Special Rules & Procedures for Weekends & Holidays During the Regular Season
- A staff member will supervise the tennis courts when necessary.
- The duties of the supervisor are to: 1. establish playing priority and assign courts, and 2. maintain records of time, guest names, and membership use.
- The waiting rack will not be used when courts are supervised. Members, upon arrival, should go to the tennis supervisor, complete a waiting form, and be assigned a number.
- One member of the group must be available in the immediate tennis area when a court becomes free and is assigned to them. The picnic and pool areas are not considered immediate area. Members should be alert to the court activities and not rely on the staff to remind them that their turn has come. Playing time begins when a court is vacated by the previous players and is forfeited after 15 minutes of being held open; players will then lose their priority and must resubmit a reservation form.
- Reservations are not transferable.
- At least two players must be listed on the reservation form.
Special Rules for Club Matches
- Club matches may extend to three sets if required.
- In Club matches all sets will be terminated by a 12‑point tie breaker at 6 all.
- In Club matches each player should bring a can of balls. The winner gets the unused can after the match.
- Club matches shall be played on the HarTru courts unless all players agree otherwise. A match may be moved indoors due to inclement weather if (and only if) all players involved agree. Refer disputes to the tournament director, Chair of the Tennis Committee, or the Tennis Trustee.
The 7-of-12 Tie Breaker Rules
The tie breaker is played at 6-all in games. The same service rotation is used. Players switch sides after 6 points. The first team to win 7 points (with a margin of at least two) wins the set.
Here is the procedure:
- Singles: A serves first point from right court; B serves points 2 and 3 (left and right); A serves points 4 and 5 (left and right); B serves point 6 (left) and after they change ends, point 7 (right); A serves points 8 and 9 (left and right); B serves points 10 and 11 (left and right), and A serves point 12 (left). If points reach 6-all, players change ends and continue as before. A serves point 13 (right); B serves points 14 and 15 (left and right); etc., etc., until one player establishes a margin of two points. Players change ends for one game to start the next set, with Player B to serve first.
- Doubles: follows the same pattern, with partners preserving the sequence of their serving turns.
- Assuming A & B vs. C & D: Player A serves first point (right); C serves points 2 and 3 (left and right); B serves points 4 and 5 (left and right); D serves point 6 (left) and after teams change end, point 7 (right). A serves point 8 and 9 (left and right); C serves points 10 and 11 (left and right), and B serves point 12 (left). If points reach 6‑all, teams change ends and continue as before. B serves point 13 (right); D serves points 14 and 15 (left and right); etc., etc. until one team establishes a margin of two points. Teams change ends for one game to start the next set with team C & D to serve first.
Rules for Pool/Tennis Parties
- All parties must be booked at least one week in advance. No more that two parties per day will be allowed.
- Parties may be booked for Monday through Friday only.
- A maximum of 15 guests is allowed. Total party not to exceed 25 attendees. All names of guests must be submitted prior to date of party and an application must be completed.
- A facilities fee of $50 plus guest fees will be charged to Host account as of the date of the party.
- A Manager/Asst. Manager must review rules and regulations of Crestview Club with entire party prior to use of the facilities. This will take approximately five minutes. Host (parent) must be in attendance.
- Host Parent must be in attendance throughout the party.
- Host Parent is responsible for the behavior of guests/members. All attendees are subject to abiding by the rules and regulations of Crestview Club.